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Engineering and Science Library and Information Studies

Executive Certificate in Archives Management

Course Code
Application Code
Study mode
Start Date
To be advised
6 months
Course Fee
Deadline on 31 Jan 2024 (Wed)
2587 3223
2571 8480
How to Apply


A properly set up and managed archives ensures that authentic and reliable historical records are preserved to document the major development and history of an organization.

The programme introduces students to the basic principles and practices in setting up an archives and in managing the historical records in their organizations.  It is useful and relevant to administrators and officers whose responsibilities are in strategic planning, resources allocation and information management work such as records management.

Historical records are essential and irreplaceable resources of an organization.  A properly set up and managed archive ensures an organization with a historical perspective which would avoid or repeat managerial mistakes in the decision framework.

This programme aims to guide students to plan, establish and manage archives in their organization to meet its present-day and future business, legal, fiscal, public relations and cultural needs.

Chief Lecturer

The Chief Lecturer of this Executive Certificate course is Professor Simon F. K. CHU, administrator and educator of great renown in records and archives management. Professor CHU was educated in Hong Kong, Canada and UK where he obtained his degrees in History (BA and MA), Information Science (MLIS) and Law (LLB). Professor CHU is the former Director of the Hong Kong Government Records Services and has worked for the Services for over 20 years. He has also held executive positions in a number of local, national and international committees responsible for archival and heritage programs in UNESCO, International Council on Archives (ICA), East Asian Regional Branch of ICA (EASTICA), Chinese National Documentary Heritage Program, etc.. Professor CHU is currently Adjunct Associate Professor of the Hong Kong University and the Chinese University of Hong Kong; he is also Honorary Course Director and Adjunct Associate Professor of HKU School of Professional and Continuing Education.

Programme Details

Part I: Historical Records and Archives: An Overview

Part II: Archival Management Activities: Principles and Practices

Part III:  Setting Up and Management of an Archival Repository

Part V: Wrap-up and visit

Certificate will be awarded to students who have successfully satisfied assessments (e.g. class exercises and group project) and attendance requirements (70%).

Application Code 2170-EP042A -

Days / Time
  • Wednesday, 7:00pm - 10:00pm
  • 20 sessions
  • HKU SPACE Learning Centre


Course Fee
  • Course Fee : HK$11,000

Entry Requirements

Applicants should hold:

  • a bachelor’s degree awarded by a recognized university or equivalent; or
  • an Associate Degree / a Higher Diploma or equivalent, and have at least 2 years of work experience; or
  • professional qualifications / relevant professional qualifications.

Applicants with other qualifications and relevant work experience will be considered on individual merits.


Application Form Download Application Form

Enrolment Method
Payment Method
1. Cash, EPS, WeChat Pay Or Alipay

Course fees can be paid by cash, EPS, WeChat Pay or Alipay at any HKU SPACE Enrolment Centres.

2. Cheque Or Bank draft

Course fees can also be paid by crossed cheque or bank draft made payable to “HKU SPACE”. Please specify the programme title(s) for application and the applicant’s name.. You may either:

  • bring the completed form(s), together with the appropriate course or application fees in the form of a cheque, and any required supporting documents to any of the HKU SPACE enrolment centres;
  • or mail the above documents to any of the HKU SPACE Enrolment Centres, specifying  “Course Application” on the envelope.  HKU SPACE will not be responsible for any loss of payment sent by mail.
3. VISA/Mastercard

Applicants may also pay the course fee by VISA or Mastercard, including the “HKU SPACE Mastercard”, at any HKU SPACE enrolment centres. Holders of the HKU SPACE Mastercard can enjoy a 10-month interest-free instalment period for courses with a tuition fee worth a minimum of HK$2,000; however, the course applicant must also be the cardholder himself/herself. For enquiries, please contact our staff at any enrolment centres.

4. Online Payment

Online application / enrolment is offered for most open admission courses (course enrolled on first come, first served basis) and selected award-bearing programmes. Application fees and course fees of these programmes/courses can be settled by using "PPS by Internet" (not available via mobile phones), VISA or Mastercard. In addition to the aforesaid online payment channels, continuing students of award-bearing programmes, if their programmes offer online service, may also pay their course fees by Online WeChat Pay, Online Alipay and Faster Payment System (FPS). Please refer to Enrolment Methods - Online Enrolment  for details.


  • If the programme/course is starting within five working days, application by post is not recommended to avoid any delays. Applicants are advised to enrol in person at HKU SPACE Enrolement Centres and avoid making cheque payment under this circustance.
  • Fees paid are not refundable except under very exceptional circumstances (e.g. course cancellation due to insufficient enrolment), subject to the School’s discretion. In exceptional cases where a refund is approved, fees paid by cash, EPS, WeChat Pay, Alipay, cheque or PPS (for online payment only) will normally be reimbursed by a cheque, and fees paid by credit card will normally be reimbursed to the payment cardholder's credit card account.
  • In addition to the published fees, there may be additional costs associated with individual programmes. Please refer to the relevant course brochures or direct any enquiries to the relevant programme team for details.
  • Fees and places on courses cannot be transferrable from one applicant to another. Once accepted onto a course, the student may not change to another course without approval from HKU SPACE. A processing fee of HK$120 will be levied on each approved transfer.
  • Receipts will be issued for fees paid but HKU SPACE will not be repsonsible for any loss of receipt sent by mail.
  • For payment certification, please submit a completed form, a sufficiently stamped and self-addressed envelope, and a crossed cheque for HK$30 per copy made payable to "HKU SPACE" to any of our enrolment centres.