Postgraduate Diploma in Archival Studies - HKU SPACE: Library & Information Studies courses
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Technology, Aviation, Engineering & SciencesLibrary & Information Studies

Postgraduate Diploma in Archival Studies

Course Code
Application Code

Study mode
Start Date
05 Jan 2021 (Tue)
12 months
Course Fee
How to Apply
Deadline on 30 Nov 2020 (Mon)
2975 5781
2571 8480

The programme aims to train students to become professional archivists by providing them with a broad and enriched learning experience covering a full spectrum of principles and methodology in managing records and archives throughout their life-cycle and in setting up and managing an archival institution.

The programme will guide students to plan, establish and manage archives in their organization to meet business, legal, fiscal, public relations and cultural needs. 

On completion of the programme, students should be able to

  • Apply the techniques to set up an archive and manage records in an office setting
  • Analyse the issues, methods and problems in managing office documents and business records
  • Synthesise the major concepts of archives especially in areas of acquisition, description and dissemination
  • Evaluate the impact of globalization on records and archives management
  • Identify the major records-related laws and apply the knowledge to review legal issues relating to archival operation
  • Apply the theories and practices in performing archival functions
  • Apply conceptual models in preserving digital archives
News about Archival Studies Development in Hong Kong:

The  Curriculum

This is a 12 months part time programme consisting of 13 core modules.


Students must satisfy the following criteria:

  •  Achieve 75% attendance
  • Pass the required continuous assessment and examination of all modules


Students who have completed all the required modules will be awarded with a Postgraduate Diploma in Archival Studies within the HKU system through HKU SPACE.


Students with Postgraduate Certificate in Archival Studies awarded with the HKU system through HKU SPACE may apply for exemption.

Application Code 1865-LB022A -

Core Modules Contact Hours

Archives and Archivist: Fundamentals of Archives Management and Role of an Archivist


Records in Office System: Management of Records throughout Their Life Cycle


Appraisal and Acquisition


Arrangement and Description


Management of Electronic Records and Archives Automation


Project I 


Setting Up and Managing An Archives


Managing Current Records


Globalisation and Memory of the World


Legal Issues in Archives and Records Management


Advanced Appraisal, Arrangement and Description


Digital Curation

Project II 18


Applicants shall hold a bachelor’s degree awarded by a recognized university.

If the degree or equivalent qualification is from an institution where the language of teaching and assessment is not English, applicants shall provide evidence of English proficiency such as :

  1. an overall band of 6.0 with no subtests lower than 5.5 in the IELTS; or
  2. a score of 550 in the paper-based TOEFL, or a score of 213 in the computer-based TOEFL, or a score of 80 in the internet-based TOEFL; or
  3. HKALE Use of English at Grade E or above; or
  4. HKDSE Examination English Language at Level 3 or above; or
  5. equivalent qualifications.

Preference will be given to those who have work experience in record-keeping, management of archives or library services.

Applicants with other qualifications and relevant work experience will be considered on individual merit.

Application Fee

HK$150 HK$150 (Non-refundable)

Course Fee
  • HK$36,000

Application Form Download Application Form

Enrolment Method
  1. All applicants are required to complete one Application Form (SF26) and, either submit them in person or post them to Ms Alice Wong, College of Life Sciences and Technology, HKU SPACE, at any of the HKU SPACE Enrolment Centres.
  2. All applications, either by post or in person must be accompanied by:
    1. Certified photostat copies of full educational certificates and transcripts.

Note: When submitting your application in person at any of the HKU SPACE enrolment centers, please bring along the originals of your educational certificates / transcripts for certification.  If you are posting your application, please arrange to bring the originals of the relevant documents for certification at any of HKU SPACE Enrolment Centres before the commencement of classes.

Payment Method
1. Cash or EPS

Cash or EPS are accepted at any HKU SPACE Enrolment Centres.

2. Cheque or bank draft

Course fees can also be paid by crossed cheque or bank draft made payable to “HKU SPACE”. Please write the programme title(s)  and the applicant’s name on the back of the cheque. You may either:

  • in person by submitting the payment, completed form(s), and required supporting documents to any of our enrolment centres; or
  • by mailing the above documents to any of our enrolment centres, specifying “Course Application” on the envelope. 
3. VISA/MasterCard

Course applicants, who are holders of HKU SPACE Mastercard, can enjoy a 10-month interest-free instalment period for courses of HK$2,000 and over. For enquiries, please contact our enrolment centres.

4. Online payment

Online payment for short courses (first come, first served) and selected award-bearing programmes is available using PPS, VISA or Mastercard. Please refer to the Online Services page on the School website.


  1. For general and short courses, applicants may be required to pay the course fee in cash or by EPS, Visa or Mastercard if the course is to start shortly.
  2. Fees paid are not refundable except under very exceptional circumstances (e.g. course cancellation due to insufficient enrolment), subject to the School’s discretion. In exceptional cases where a refund is approved, fees paid by cash, EPS, cheque or online PPS will be reimbursed by a cheque; fees paid by credit card will be reimbursed to credit card account used for payment.
  3. In addition to the published fees, there may be additional costs associated with individual programmes. Please refer to the relevant course brochures or direct any enquiries to the relevant programme teams for details.
  4. Fees and places on courses are not transferrable. Once accepted onto a course, the student may not change to another course without approval from HKU SPACE. A processing fee of HK$120 will be levied on each approved transfer.
  5. HKU SPACE will not be responsible for any loss of payment, receipt, or personal information sent by mail.
  6. For additional copies of receipts, please submit a completed form, a sufficiently stamped and self-addressed envelope, and a crossed cheque for HK$30 per copy made payable to ‘HKU SPACE’ to any of our enrolment centres. Such copies will normally be issued at the end of a course.
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