Certificate for Module (Records Management, Archives and Digitization) (CEF) - HKU SPACE: Library & Information Studies, Culture & Philosophy courses
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Technology, Aviation, Engineering & SciencesLibrary & Information Studies

Certificate for Module (Records Management, Archives and Digitization)

CEF Reimbursable Course

CEF Reimbursable Course

Course Code
Application Code

Study mode
Start Date
To be advised
4 months
Course Fee
How to Apply
Deadline on 24 Jul 2020 (Fri)
3762 0831
2571 8480

This programme aims to introduce to students the nature, functions and techniques used in records management, the principles of transferring records to archives and the current practices of digitization of different media in various industrial and commercial sectors as well as in government departments.

1. Introduction to records management and archives
2. Indexing rules
3. Records needs analysis
4. Print documents storing and archiving
5. Records appraisal, retention and disposal
6. Microimage records
7. Digitization process
8. Automated Records Systems
9. Controlling processes in records management

On completion of the programme, students should be able to 
1. discuss the issues, methods, and problems associated with managing office documents and other business and organizational records;
2. explain the principles and procedures for the systematic management of active, inactive, and permanent records;
3. describe records retention concepts and legal requirements;
4. explain the role of micrographics, electronic and optical disc technology in records management;
5. identity what information storage equipment and supplies are available to the records manager; and
6. apply different methods for identifying, protecting, archiving and digitizing vital records in electronic records and archives system.

Students who have successfully satisfied a written test, an assignment (e.g. case study), a final examination and attendance requirements (70%) will be awarded a Certificate for Module (Records Management, Archives and Digitization) within the HKU system through HKU SPACE.

Application Code 1840-LB023A -

Applicants should hold:  

  • The Higher Diploma in Library and Information Management or equivalent; or
  • Relevant professional qualification(s).

Applicants with other equivalent qualifications and relevant work experience will be considered on individual merit.

Course Fee
  • Course Fee : HK$7,500 (Subject to Review)
  • The CEF Institution Code of HKU SPACE is 100
CEF Courses
Certificate for Module (Records Management, Archives and Digitization)
COURSE CODE 44C114601 FEES $7,500 ENQUIRY 2587-3223
Continuing Education Fund Continuing Education Fund
This course has been included in the list of reimbursable courses under the Continuing Education Fund.

Certificate for Module (Records Management, Archives and Digitization)

  • This course is recognised under the Qualifications Framework (QF Level [5])

Application Form Download Application Form

Enrolment Method
  • Please complete the Application for Enrollment Form (SF26), together with copies of relevant certificates and the cheque payable to HKU SPACE, and
  • Send to HKU SPACE Enrollment Centers in person, or post or fax to Ms. Katie Au-Yeung, HKU SPACE, 13/F Fortress Tower, 250 King's Road, North Point, Hong Kong
  • Please quote the course code listed on the page of General Information for your application.
Payment Method
1. Cash or EPS

Cash or EPS are accepted at any HKU SPACE Enrolment Centres.

2. Cheque or bank draft

Course fees can also be paid by crossed cheque or bank draft made payable to “HKU SPACE”. Please write the programme title(s)  and the applicant’s name on the back of the cheque. You may either:

  • in person by submitting the payment, completed form(s), and required supporting documents to any of our enrolment centres; or
  • by mailing the above documents to any of our enrolment centres, specifying “Course Application” on the envelope. 
3. VISA/MasterCard

Course applicants, who are holders of HKU SPACE Mastercard, can enjoy a 10-month interest-free instalment period for courses of HK$2,000 and over. For enquiries, please contact our enrolment centres.

4. Online payment

Online payment for short courses (first come, first served) and selected award-bearing programmes is available using PPS, VISA or Mastercard. Please refer to the Online Services page on the School website.


  1. For general and short courses, applicants may be required to pay the course fee in cash or by EPS, Visa or Mastercard if the course is to start shortly.
  2. Fees paid are not refundable except under very exceptional circumstances (e.g. course cancellation due to insufficient enrolment), subject to the School’s discretion. In exceptional cases where a refund is approved, fees paid by cash, EPS, cheque or online PPS will be reimbursed by a cheque; fees paid by credit card will be reimbursed to credit card account used for payment.
  3. In addition to the published fees, there may be additional costs associated with individual programmes. Please refer to the relevant course brochures or direct any enquiries to the relevant programme teams for details.
  4. Fees and places on courses are not transferrable. Once accepted onto a course, the student may not change to another course without approval from HKU SPACE. A processing fee of HK$120 will be levied on each approved transfer.
  5. HKU SPACE will not be responsible for any loss of payment, receipt, or personal information sent by mail.
  6. For additional copies of receipts, please submit a completed form, a sufficiently stamped and self-addressed envelope, and a crossed cheque for HK$30 per copy made payable to ‘HKU SPACE’ to any of our enrolment centres. Such copies will normally be issued at the end of a course.