Technology, Aviation, Engineering & SciencesLibrary & Information Studies
Postgraduate Certificate in Archival Studies
- Course Code
- Application Code
- QF Level
- Study mode
- Start Date
- To be advised
- 3 weeks
- Course Fee
- Overseas students : HK$14,300
Local students : HK$14,300
The programme is designed for archivists or those engaging in records management related functions who wish to update their professional knowledge and skills, widen their international exposure and obtain an academic qualification for their profession. All lectures and seminars are conducted by academics and archives specialists that are prominent experts in the subjects they teach.
The programme is jointly organized by the International Council on Archives - East Asian Regional Branch (EASTICA) and HKU SPACE.
The programme aims to guide students to plan, establish and manage archives in their organization to meet business, legal, fiscal, public relations and cultural needs.
All lectures and seminars are conducted by academics and archives specialists from the world over. All instructors are prominent experts in the subjects they teach.
Lecturers in previous cohorts
The Chief Lecturer of this course is Professor Simon F. K. CHU, administrator and educator of great renown in records and archives management. Professor CHU was educated in Hong Kong, Canada and UK where he obtained his degrees in History (BA and MA), Information Science (MLIS) and Law (LLB). Professor CHU is the former Director of the Hong Kong Government Records Services and has worked for the Services for over 20 years. He has also held executive positions in a number of local, national and international committees responsible for archival and heritage programs in UNESCO, International Council on Archives (ICA), East Asian Regional Branch of ICA (EASTICA), Chinese National Documentary Heritage Program, etc.. Professor CHU is currently Adjunct Associate Professor of the Hong Kong University and the Chinese University of Hong Kong; he is also Honorary Course Director and Adjunct Associate Professor of HKU School of Professional and Continuing Education.
Dr. Trudy Peterson is a consulting archivist since 2002. She spent 24 years with the United States national Archives and as Acting Archivist between 1993 and 1995. After retiring from the U.S. government, she was the founding Executive Director of the Open Society archives in Budapest, Hungary (1995-98), and the Director of Archives and Records management for the United Nations High Commissioner for Refugees(1999-2002). Dr. Peterson has lectured on archives throughout the world, including Korea and Hong Kong.
Please click on "The Role of Archives in Strengthening Democracy" at the bottom of this page for details of Dr. Peterson's seminar.
Dr. Sangmin Lee is an archivist and an archives educator working in records archives management consultation business for private and public sectors. He received a Ph.D degree from Northern Illinois University in the filed of history in 1991. He led the Records Management Innovation Committee in the Presidential Committee of Government Innovation as a supporting team leader during the critical period of the government records and archives reforms in Korea from 2004 to 2005. Dr. Lee is now working as a Management Council Member of the Research Institute for Korean Archives and Records and as a representative of RIM Research & Service Co.. He is a Chairman of Presidential Records Appraisal Advisory Committee of the National Archives of Korea, a Chairman of Research Committee of the Korean Society of Archives Studies, and a Chairman of International Cooperation of the Korean Association of Archives Management. Dr. Lee has also worked for the international records and archives organizations, such as, EASTICA and CITRA (ICA) as a key bureau member, and for the ISO TC46/SC11 as a head of national delegation.
Mr. Peter Horsman, University of Amsterdam, has over 20 years experience in archives. He has been involved in almost all of the major projects in this field at the National Archives. From 1991 to 1997 he was director of the National Archives Information Policies Department. Upon completing education in information science he studied knowledge engineering at the Centre of Excellence CIBIT, Utrecht, and the Middlesex University, London. He wrote his masters thesis on the application of knowledge technology and knowledge management in archival appraisal. Peter teaches archival science at the Netherlands Archives School, both at the polytechnic and at university level. The latter work is a European Community sponsored project in which the University of Amsterdam cooperates with the universities of Tampere (Finland), Potsdamm (Germany), and Newcastle (United Kingdom). He has presented various papers on archival science and archival informatics, both in the Netherlands and abroad. As of 1988 he has been a member of the successive International Council on Archives automation committees; in the committee he is in particular involved in the development of a data model, supporting the ISAD and ISAAR standards.
Mr. Pitt Kuan Wah, is the former Director of National Archives of Singapore; Member of International Council on Archives Committee on Electronic Records (1992-1996); Chairman of SARBICA and member ICA Executive Board (2008-2010); Member of ICA Congress 2012 Programme Committee (2010-2012). Mr. Pitt is also part-time lecturer teaching postgraduate elective module on Archives & Records Management with Nanyang Technological University (2002-2010).
This is a three-week intensive programme comprising not less than 100 hours of lecturing, seminar and visit. The programme introduces to students:
- Fundamentals of Archives
- Records in Office System: Management of Records throughout their life cycle
- Appraisal and Acquisition
- Arrangement and Description
- Management of Electronic Records
- Seminar and site visit
Certificate will be awarded to candidates who have completed the following requirements:
- achieve at least 80% attendance; and
- achieve a pass in class exercises and assignments; and
- achieve a pass in a written report to be submitted within ONE month after the end of lectures.
On request, overseas student will be assisted in making accommodation arrangements during their stay in Hong Kong. Room rate is approximately HK$1,200 per day (single/doucle occupancy), subject to 10% service charge. Please note that room rates depend on individual hotel/guest house.
Days / Time
- Mon - Fri, 9:00am - 6:00pm
- 3 weeks;
- Overseas students : HK$14,300
Local students : HK$14,300
- Application for Enrolment Form (SF26) and
- AS1 Form - Application Form for Postgraduate Certificate in Archival Studies AS1
Application has to be accompanied by photocopies of academic transcripts, certificates, as well as recommendation from employers.
The two application forms can also be downloaded from EASTICA's website: http://www.eastica.org
Any other enquiries could also be directed to Mr. Simon CHU (Secretary General, EASTICA) at (852) 9729 3681 or Ms Wong at (852) 2975 5781 or email@example.com about administration matters.Payment Method
1. Cash or EPS
Cash or EPS are accepted at any HKU SPACE Enrolment Centres.
2. Cheque or bank draft
Course fees can also be paid by crossed cheque or bank draft made payable to “HKU SPACE”. Please write the programme title(s) and the applicant’s name on the back of the cheque. You may either:
- in person by submitting the payment, completed form(s), and required supporting documents to any of our enrolment centres; or
- by mailing the above documents to any of our enrolment centres, specifying “Course Application” on the envelope.
Course applicants, who are holders of HKU SPACE MasterCard, can enjoy a 10-month interest-free instalment period for courses of HK$2,000 and over. For enquiries, please contact our enrolment centres.
4. Online payment
Online payment for short courses (first come, first served) and selected award-bearing programmes is available using PPS, VISA or MasterCard. Please refer to the Online Services page on the School website.
- For general and short courses, applicants may be required to pay the course fee in cash or by EPS, Visa or MasterCard if the course is to start shortly.
- Fees paid are not refundable except under very exceptional circumstances (e.g. course cancellation due to insufficient enrolment), subject to the School’s discretion. In exceptional cases where a refund is approved, fees paid by cash, EPS, cheque or online PPS will be reimbursed by a cheque; fees paid by credit card will be reimbursed to credit card account used for payment.
- In addition to the published fees, there may be additional costs associated with individual programmes. Please refer to the relevant course brochures or direct any enquiries to the relevant programme teams for details.
- Fees and places on courses are not transferrable. Once accepted onto a course, the student may not change to another course without approval from HKU SPACE. A processing fee of HK$120 will be levied on each approved transfer.
- HKU SPACE will not be responsible for any loss of payment, receipt, or personal information sent by mail.
- For additional copies of receipts, please aubmit a completed form, a sufficiently stamped and self-addressed envelope, and a crossed cheque for HK$30 per copy made payable to ‘HKU SPACE’ to any of our enrolment centres. Such copies will normally be issued at the end of a course.